The Episcopal Church of Sudan
Using a Mail Program
A dedicated mail program on your own computer is the better way to read, store and access your emails. It takes a bit more work to set it up – but then those settings are stored and you do not need to keep typing them in!
You have a choice of two ways to read and manage your mail –“POP3” and “IMAP”. For simplicity I am concentrating on the more straightforward POP3 system. IMAP does have its advantages, but unless you know what you are doing, I suggest that you leave it alone for now!
The basic information that you need is as follows:
-
POP3 (Incoming) mail host: gabriel.vm.bytemark.co.uk
(this is the name of the computer that stores all of your mail) -
SMTP (Outgoing) mail host: gabriel.vm.bytemark.co.uk
(this is the name of the computer through which you can send your mail. In this case, it happens to be the same one as the POP3 server.) -
User Name: [postholder]@[diocese].anglican.org
(that should be your full email address) -
Password: as was given to you
A brief guide to setting up Outlook Express 6
Other versions of Outlook Express will work in slightly different ways. If you are using Windows Vista you will have a program called Windows Mail which is set up in a similar way. If you move to the new Windows 7, I believe that there is no built-in mail program at all, so you will choose your own.
Start by clicking Tools and then Accounts…
Outlook Express is good at loading all manner of unwanted stuff in here. While you are in this area you can probably safely Remove all the accounts marked “directory service”.
If you are already using Outlook Express as your main email program, you should see your current account in the list – and it is probably marked mail (default) under Type. You need a new definition, so click on Add at the top right.
Where it asks for Display Name, fill in what you want to appear in the “From: ” field of the messages you send. You can use whatever name or title that you like. Click Next>. Where it asks for your E-mail Address, that must be filled in correctly! A mistake here will mean that replies to your mails will not arrive. Click Next.
Your incoming server is a POP3 server and the address for both incoming and outgoing mail is gabriel.vm.bytemark.co.uk
The outgoing server will need some extra information, but you cannot put that in just yet. Click Next.
The Internet Mail Logon calls for your Account name. That is your full email address. The Password will have been given to you. Type that in carefully – CapiTal letters do make a difference so make sure you get it right!
When you press Next> you’ll see a screen that tells you that you have entered all of the information needed. You haven’t! Not yet! Click Finish and read on…
You now need to authenticate your system to send emails. (You cannot just send mails out from anywhere – that is the way that spam gets sent!)
You will probably be returned to the Internet Accounts window. Select the account that you have just set up.
( While you are there – click on your new Account and select Set as Default on the right.)
You now need to edit the definition. Select the account and click on Properties.
Here, you have the opportunity to change a number of the things that you just set up – but the place you need to be is under the Servers tab at the top.
All the settings that you have typed in should already be there. Now you need to click the little box at the bottom; My server requires authentication. Click on the Settings… button.
You are nearly there! Simply make sure that the button marked Use same settings as my incoming mail server has a dot in it and then click on OK and then Close till you are back at the main Outlook Express screen.
Do not forget, now you have changed your email address, you may need to change your subscriptions to things like mailing lists etc.
Contact the Webkeeper if you need help.